Privacy Policy

Last updated: 10 October 2026

Introduction

At hostavik, we are committed to protecting your privacy and ensuring that your personal information is handled in a safe and responsible manner. This Privacy Policy outlines how we collect, use, and safeguard your information.

It explains:

• what personal information we collect, and how;
• why we use it;
• who we share it with;
• how we protect it and how long we keep it;
• the rights you have over your personal information.

It applies to our website, your client area, the products and services you buy from us, and your contact with our support team. We handle personal information in line with the data protection law that applies to us.

Personal Information We Collect

We collect personal information that you provide to us when you sign up for our services, interact with our customer support, or use our website. This information may include your name, email address, phone number, billing information, and other details necessary for the provision of services. What we collect depends on the products and services you use.

Information you provide to us

• Your name and, if you give one, your company name
• Email address and telephone number
• Postal and billing addresses
• A tax number, if you enter one
• Payment and billing information
• The contact details needed to register a domain name
• Support requests and other messages you send us
• Your choice about marketing emails

Information collected automatically

• IP address
• The browser and device details that your browser sends
• The pages and actions requested, with their date and time
• Sign-in activity on your account
• Cookie identifiers

Information generated through your use of our services

• Hosting account details
• Domain registration details and DNS records
• Email account settings
• Server, system and security logs
• Backup information
• Control panel activity
• Your support history

How We Collect Information

We collect information:

• directly from you, when you create an account or place an order;
• when you contact our support team;
• when you use our website or your client area;
• through cookies;
• from payment providers, which tell us whether a payment went through;
• from domain registries and registrars, about the domain names you hold through us.

Why We Use Your Information

We use your personal information to provide you with our services, process transactions, send important updates, and improve our offerings. We may also use your information for marketing purposes, but you will have the option to opt-out of receiving such communications.

To provide our services

• Creating and managing your account
• Setting up hosting, email and other services
• Registering, renewing and transferring domain names
• Processing your orders

To process payments

• Issuing invoices
• Taking payments and collecting amounts that are overdue
• Managing renewals

To support you

• Answering your questions and handling support tickets
• Finding and fixing problems
• Telling you about changes that affect your services

To improve our services

• Checking how well our services perform
• Deciding which products and features to offer

For security and to prevent fraud

• Preventing abuse of our network
• Detecting fraud
• Investigating security incidents

For marketing

Where the law allows, we may send you product news and offers. You can opt out of marketing emails at any time. Opting out does not stop the messages we need to send about your services, such as invoices and renewal notices.

To meet legal obligations

• Complying with the laws that apply to us, including tax law
• Answering lawful requests from authorities
• Enforcing our agreements and protecting our legal rights

Legal Basis for Processing

Depending on where you live and the law that applies, we process personal information because:

• it is needed for the contract we have with you, or to take steps you ask for before entering one;
• the law requires it;
• you have given your consent;
• it is needed for our legitimate business interests, where those interests do not override your rights.

Sharing Your Information

We do not sell, trade, or otherwise transfer your personal information to outside parties unless it is necessary for providing our services or required by law. In some cases, we may share information with trusted third-party partners who assist us in operating our website and conducting our business.

These can include:

• domain registries and registrars;
• payment providers;
• the suppliers of add-on products you order, such as certificate authorities and website security, backup and email providers;
• the companies that provide the infrastructure our services run on;
• professional advisers and auditors;
• regulators and law enforcement, where the law requires it.

International Transfers

Some of the suppliers listed above are based in other countries, so your personal information may be processed outside the country you live in. When that happens, the supplier handles the information under its own privacy terms, and this policy continues to apply to what we do with it.

Cookies and Similar Technologies

We use cookies to keep you signed in and to remember your cart and your preferences. We do not use advertising cookies. Our Cookie Policy lists the cookies we use and explains how you can control them.

Essential cookies

Needed for the website to work and to keep it secure: they keep you signed in and remember your cart, language and currency.

Preference cookies

Remember display settings in the cart and the domain search.

Affiliate links

If you arrive through a link from one of our affiliates, a cookie records that referral so that the affiliate can be credited if you place an order.

At the date of this policy we do not use third-party analytics cookies.

Domain Registration Information

To register, renew or transfer a domain name, we must pass the registrant's contact details to the registrar and to the registry for that extension. The registry's rules decide which of those details appear in the public registration record for the domain.

Where a privacy service is available for an extension, it can reduce the amount of personal information that is shown publicly.

Hosting and Service Logs

Our systems record technical information when you use the website and your services, such as IP addresses, dates and times, and the pages or actions requested. We use it to run the services, to fix problems and to detect misuse.

These records can include server, email, DNS, firewall, sign-in and control panel logs. They are used for security, troubleshooting, preventing abuse, monitoring performance and meeting legal obligations.

Automated and AI Features

Our domain search can suggest names using an automated suggestion service. The words you type into the search are sent to that service so that it can return suggestions. Please do not enter personal information in the search box.

Data Security

Your data security is a top priority for us. We implement industry-standard measures, such as encryption and secure servers, to protect your personal information from unauthorized access, alteration, or disclosure.

Our Security Statement describes how we protect your account.

No service on the internet can be completely secure. If a security incident affects your personal information, we will respond as the law requires.

Data Retention

We keep your information for as long as you have an account or active services with us. After that we keep what we need to meet our legal, tax and accounting obligations and to resolve disputes.

Your Privacy Rights

You have the right to access, update, or delete your personal information at any time. If you would like to exercise any of these rights, please contact our support team through our Contact Us page. We are committed to addressing your concerns promptly.

Depending on the law that applies to you, you can also ask us to:

• correct information that is wrong;
• limit how we use your information;
• stop sending you marketing;
• explain how your information is being used;
• act on your withdrawal of a consent you gave earlier.

You can change most of your account details yourself in your client area.

Public Forums and Third-Party Websites

What you publish on a website you host with us is public, and we do not control it. Our website may also link to websites run by other companies. We are not responsible for their content or for how they handle your information, so please read their privacy policies.

Children

Our services are for people who can legally enter into a contract. We do not knowingly market our services to children.

Changes to This Privacy Policy

We reserve the right to update this Privacy Policy from time to time. Any changes will be posted on this page, and you will be notified via email if the changes are significant. Your continued use of our services after any such changes constitutes your acceptance of the updated policy.

Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your personal information, please get in touch through our Contact Us page, or open a support ticket from your client area.